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Auction Terms and Conditions
Your bid constitutes a legally binding contract.
By bidding with Jeffrey S. Evans & Associates, Inc. either directly or through an online bidding platform (e.g. Auction Flex, Invaluable or LiveAuctioneers), you are agreeing to abide by all associated auction terms.
Bidder approval is at the sole discretion of Jeffrey S. Evans & Associates.
1. The auctioneer reserves the right to reopen bidding on a sold lot (under extreme circumstances only) and is the sole determinant concerning all bid disputes and the final authority in regard to all auction terms and conditions.
2. All auction lots sold are subject to a buyer's premium. Payment in full is due on date of sale for lots won in person.
3. Unless exempted by law, all purchases are subject to a 5.3% VA state sales tax. VA state sales tax does apply to out-of-state, non-tax exempt buyers who pick up their purchases at our gallery in Virginia.
4. VA law requires that all dealers must have a valid, signed Virginia Dept. of Taxation Sales and Use Tax Certificate of Exemption on file with us (required per auction for non-Virginia dealers). Dealers licensed outside of the state of Virginia are also required to provide a copy of their resale tax exempt license/certificate for our files.
5. Phone and absentee bidding directly with our auction house, and not through a third party company such as LiveAuctioneers, is offered as a courtesy. We are not responsible for errors or unexecuted absentee or telephone bids. (Bidders may place bids themselves in person or online.) Our online absentee bidding is powered by Auction Flex. No online transaction fee is imposed on lots won by online absentee bidding through jeffreysevans.com via Auction Flex.
6. Non-Internet bids: If you do not have Internet access, you may fax, mail, or hand-deliver bids to us and we will enter the bids on your behalf. Non-Internet bids must include the auction date and a signed statement indicating that you accept all terms and conditions of the auction. Note: Your local library may provide Internet access for free, or for a nominal fee.
7. All absentee bids must be in written form. We cannot accept verbal absentee bids. Submitted bids that are not commensurate with our standard Bid Increments will be rounded up to the appropriate level.
8. We welcome international bidders; however, all communications must be in comprehensible English.
9. Make sure that you have the correct lot number! If you accidentally bid on a lot and win, you are still liable for payment as we are liable to the consignor.
10. Absentee bidders may be in competition with various LIVE bidders which may include FLOOR or ON-SITE/IN-HOUSE bidders (bidding in person at our gallery), INTERNET bidders (bidding in real time via computer) or PHONE bidders (bidding in real time via telephone).
11. In the event of identical absentee bids, the earliest received bid takes priority. NOTE: It is possible that a "Live" bidder could win a lot for the same bid amount you placed prior to the auction (it depends on where the bidding opens and how it falls during sale of the lot). SEE EXAMPLE
12. Absentee bids placed in person at our gallery or through the Invaluable system are accepted at any time prior to the sale of the item. The deadline for all other absentee bids (e.g. bids placed through the catalogue on our site using Auction Flex, through LiveAuctioneers, mailed/emailed bids, and faxed bids) is two (2) hours prior to the start of the auction.
13. All Telephone bids are subject to a minimum opening bid per lot ($250 for calls within the USA and $500 for international calls). Phone bids must be arranged by 3:00 PM ET, the day prior to the auction We may reject requests submitted after our deadline.
14. We will notify all successful bidders by email (or by phone if no email) within 2 business days of the end of the auction. (All emailed invoices are normally sent on the first business day following the sale; however, if we have an extraordinarily high volume of invoices, some may be sent on the second day.) Post-auction instructions are on our website under BUYING>After the Auction.
15. Successful bidders are required to contact us to confirm receipt of invoice and to make arrangements for payment and shipping or pick up. EMAIL IS PREFERRED. Unless otherwise stated the deadline to contact us is 5:00 PM ET on the Friday following the auction (if sale was held on a weekend) or 5:00 PM ET on the Monday following the auction (if sale was held on a weekday). Calls to our office should be made during OUR business hours.
16. Payment for lots won in person is due on the date of sale before items are removed from our gallery. Payment for lots won as an absentee, phone, LiveAuctioneers or Invaluable bidder is due within 5 days of the auction. More
17. Any special payment arrangements must be pre-approved by an authorized representative of Jeffrey S. Evans & Associates. Such arrangements must be requested in writing, and authorization must be obtained prior to bidding.
18. See all categories under our BUYING webpage for additional auction terms and other important information.
19. Once an item is sold to an in-house bidder, the buyer assumes full risk and responsibility for said item.
20. Each returned check is subject to a $50.00 service charge.
21. Accounts that are unpaid after 30 days of the sale date will be subject to a 2% monthly finance charge; administrative fees may also apply.
22. The buyer is liable for all fees/costs associated with the collection of balances due, including attorney's fees.
23. Unless prior arrangements have been made with us, any merchandise not removed within 2 weeks of the sale date will be subject to a storage fee. Any merchandise not removed or consigned within 60 days of the sale date will be considered abandoned.
24. REFUNDS will be given at the sole discretion of the auctioneer and will only be considered on lots that are determined not to be authentic or have major damage or significant restorations/repairs that were not outlined in the condition report. All requests for refunds must be submitted in writing (email is acceptable, send to [email protected]) with substantiating photographs. Additionally:
Refund requests in regard to authenticity must also include at least one supporting written and signed statement from an authority recognized by the auctioneer.
Refunds in regard to condition for items purchased in person at the gallery must be requested before the item in question is removed from the gallery.
All other refund requests, including any substantiating documentation, must be received in our office within 25 days of the auction date. (Absolutely no refunds will be accepted after this deadline.)
Lots catalogued without circa dates are not guaranteed as to age.
No refunds will be considered on Oriental rugs which are sold strictly "as is" with no guarantee as to age, origin or condition.
Note: Your timeliness and type of payment directly affect the time allowed for a refund transaction. (If payment is made with uncertified check, items may be held for up to 10 business days before we ship or release for pick up.)
DO NOT return any item until a refund authorization has been obtained from Jeffrey S. Evans & Associates.
Once a refund is approved AND the complete lot is returned to the satisfaction of the auctioneer (in the same condition in which the buyer received it), a full refund of the hammer price and buyer's premium will be issued. We do not refund shipping cost nor do we offer partial refunds.
25. Additional conditions of sale may apply, as noted on our website and/or as announced by the auctioneer prior to the auction.
These terms and conditions, as well as the respective rights and obligations hereunder, shall be governed by and construed and enforced in accordance with the laws of the Commonwealth of Virginia. The purchaser shall be deemed to have consented to the jurisdiction of the state courts of, and the federal courts sitting in, the Commonwealth of Virginia.
We offer professional packing and shipping services. All packing is done in-house.
We pack for shipping only upon request and we work in order of request.
Once a package is ready to ship it is weighed, measured and processed through the USPS and/or UPS system in order to determine cost of shipping including insurance and additional services (e.g. delivery confirmation) as applicable.
Shipping charges include a fee for packing time and materials. Our time is billed at $15.00 per hour (prorated) and we use recycled materials whenever possible at no cost to the buyer. If purchased supplies (e.g. boxes) are used, that cost is passed on to the buyer as part of the packing fee.
The actual cost of shipping/insurance and packing/materials cannot be determined until packing is completed. Once known, the shipping charges are applied to the buyer's invoice and he/she is notified of the cost by email (or by phone if we have no email).